Employee Name Change Requests

At CALHN, we understand that personal circumstances can lead to a desire for a name change. Whether it’s due to marriage, divorce, personal preference, or cultural reasons, we are committed to supporting our employees through this process. This article outlines the steps you need to take to initiate a name change request, ensuring a smooth transition in your records and communications.

Why Change Your Name?

Changing your name is a significant decision and can reflect various personal milestones or changes in identity. We celebrate your journey and are here to assist you in making this transition as seamless as possible. A name change can:

• Enhance Personal Identity: Align your name with your personal beliefs or cultural heritage.
• Reflect Life Changes: Mark significant life events such as marriage or divorce.
• Boost Professional Presence: Present a name that better fits your professional persona.

The Name Change Request Process

Step 1: Review Company Policies

Before submitting your request, familiarize yourself with our name change policy. This policy outlines the necessary documentation and the implications of changing your name in our systems. You can find this policy in the Employee Handbook or on the CALHN intranet.

Step 2: Gather Required Documentation

To officially request a name change, you will need to provide certain documentation. This may include:

• Legal Documents: A marriage certificate, divorce decree, or court order that verifies the name change.
• Identification: A government-issued ID that reflects your current name.
• Internal Forms: Complete the Name Change Request Form available on the intranet.

Step 3: Submit Your Request

Once you have gathered the necessary documentation, submit your request along with the required documents to your HR representative using this Name Change Request Form. You can also do this via the Chat widget.

Step 4: HR Review

Upon receiving your request, the HR team will review your submission to ensure all documentation is complete. If any information is missing, they will contact you directly for clarification. Once approved, HR will initiate the changes in our systems.

Step 5: Update Your Records

After your name change is processed, HR will update your records across various platforms, including:

• Payroll and Benefits: Ensuring your new name is reflected in all payroll and benefits documentation.
• Email and Communication Tools: Updating your email address and internal communication platforms.
• Company Directory: Making sure your new name appears in the employee directory.

Step 6: Celebrate Your New Identity!

Once all updates are complete, take a moment to celebrate your new identity! Share the news with your colleagues, and don’t forget to update your business cards and any other professional materials.

Frequently Asked Questions

Q: How long does the name change process take?
A: The process typically takes 1-2 weeks, depending on the completeness of your submission and HR workload.

Q: Will I need to change my email address?
A: Yes, your email address will be updated to reflect your new name. HR will assist with this change.

Q: Can I change my name for personal reasons without legal documentation?
A: Unfortunately, we require legal documentation to process a name change request.

Conclusion

Changing your name is a significant step, and at CALHN, we are here to support you every step of the way. If you have any questions or need assistance during the process, please do not hesitate to reach out to your HR representative. We look forward to helping you embrace your new identity!